Prize+Givings+2010

Prize Giving 2010

**__ Senior Prize Giving: 06/12/10 __**

Assemble in staffroom at 7.00pm sharp. Check the white board for entry and seating arrangements. I will be there to let you know the procedures for staff. If you are going to be away for these prize giving’s you must see WT and let him know. It is compulsory to attend. WL plus PD,  SL, JR, and EW will be the main staff in charge of Senior Prize Giving. AS (Tinks) with the office staff also are major players in both prize giving’s.

Special Duties,

· Ushers: CB and SF. They will meet all guests and parents to direct them to their seats.

· Kapa Haka: AK, MH and BW responsible for the Kapa Haka group, waiatas and the powhiri for the official party.

· Music: LC and CM responsible for all music items and the students involved. Hi Clarry

At Prizegiving I will be directing the student musicians at the front of the hall, as well as managing the sound.

Cheers Colin MacDonald

· Video Recording: HA responsible for the recording of the proceedings. Sure can.

· Security: Team 1 LB, MS, SS, VP/ Team 2, DC, SU, EK, CG, PY Responsible for inside and outside the hall. Rotate as two teams but when doing the shift in hall this means being in the hall standing alongside the students.

· Gowns: IJ in charge.

· Flower arrangements. Prize Book. Practise Assemblies (Seniors), Speakers (HOD) Assembly Hall WL

· Water for speakers WL Seniors; GW/KM Juniors

· Fans. Shut up staffroom and Hall corridors and turn on inverters at 3pm

Dress,

Formal dress and nothing else accepted.

· Ladies-Formal Attire

· Men- Shirt, tie and dress pants or suit. No jeans. Who will be organising the " pool for the time of WT's speech" ?

**__ Junior Prize Giving: 07/12/10 __**

GW plus KM, HW, JR and Tinks will be the main staff in charge of Junior Prize Giving.

· 8:45 am to 9:10am.Morning Group. Check roll. Check uniform for the last time this year. __You should have been on your student’s case about the correct uniform prior to this__. The consequences are that they will have interval detention, not attend prize giving and instead pick up rubbish around the school. Remind your students about appropriate behavior at prize giving. Remind your prize winners, tidy up your classroom, stack furniture. Do not give out reports until after prize giving.

·9:10 am to 9.30am.Interval.

· All students back to house group. Students leave all bags and any other gear in group room. Take off any jackets and jerseys and accept no T Shirts under the uniform as from past experience the hall will be one hot place to be in.

· 9 :35am.First bell all prize winners to hall.

· 9 :45am.Second bell remaining students go to hall. Students who are not in uniform assemble outside gym. If as house group teachers we have done a good job there should be a nil return. Do not give out reports. Lock room.

· Staff to assemble in staffroom and the procedures will be the same as that for senior prize giving. There will be slight changes to the seating arrangements but nothing major. This will be due to the Junior Deans and their involvement.

· 10:00am sharp Prize Giving starts.

· 12:00pm. End of Prize Giving: House Group teachers back to group rooms to give out reports. Staff that do not have house group help with the return of the staffroom chairs from the stage. Then all staff assists with moving the students off the school grounds. There may be some students who will remain to catch school buses. Reminder to Tuesday bus duty staff ( SF, SC last one ever for Sylvia, CY) that you will need to do this duty. Friday is the last day so staff lunch and get together then. TK for the second cohort and school for the rest. = Bev Birds funeral =

This is the proposed seating arrangement for staff. Senior Prize Giving. It will be Sylvia`s and Leslie`s final prize giving so they will be seated with HODAC. Deans of Seniors are also with HODAC.

 * Row 4 || Row 3 || Row 2 || Row 1 (Front) ||
 * BJ, LA || AM, IJ || CH, EW || Jan Riley(on stage) ||
 * GS, PB || HW, LC || PS, VP || Sean Panther ||
 * ES, TC || TA, KH || PD, MA || Gemma- Lee Fleet ||
 * BC, JD || RS, GW || WL,SL || William Tailby ||
 * DA, CM || HK, MP || AD, AK || Kelvin Davis ||
 * CN, IB || MB, MC || SC,HN || Rod Liddicoat ||
 * EM.,DS || DK, KM || WS,NT || Hariata Moereroa(AUT) ||
 * MW,ML || CS, MT ||  || Ian Swindell ( NorthTec) ||
 * ||  ||   || John Paitai ||

JUNIOR STAFF SEATING. Note Deans of Juniors seated with HODAC and yes Sylvia and Leslie are there.


 * Row 4 || Row 3 || Row 2 || Row 1 (Front) ||
 * BJ, LA || AM, IJ || CH, EW || Jan Riley(on stage) ||
 * GS, PB || RS, LC || PS, VP || Sean Panther ||
 * ES, TC || TA, KH || KM, MA || Gemma- Lee Fleet ||
 * BC, JD || PD, WL || HW, GW || William Tailby ||
 * DA, CM || MB, MC || AD, AK || Rod Liddicoat ||
 * CN, IB || DK, MP || SC, HN || John Paitai ||
 * EM.,DS || CS, MT || WS, NT ||  ||
 * MW,ML ||  ||   ||   ||

3rd December 2010 ** __ Information for all staff __ ** ** __ End of 2010 __ ** Note: the school is open for instruction until Friday 10th December. To not be present in any of that time will require an application for leave and that will be considered under the conditions of the appropriate collective ie: you must be here to be paid! All junior reports have been checked and signed. It is expected that they will be ready to hand out Tuesday after prizegiving. Any not collected will be labeled and handed into the office. Copies should have been handed in for filing. Markbooks and work for moderation should all be passed into HoDs for safekeeping especially for teachers who are leaving. ** __ Monday 6th December __ ** All staff are expected at staff briefing at 8:30am in the staff room. House Group as normal followed at 9.00am by an assembly of the full junior school. At that assembly some certificates [which will not be going to prizegiving] will be given out. There will be an opportunity to ensure that all students know what is happening at prizegiving and there will be a practice of the school Song. Junior Prizewinners will then stay behind to receive final instructions. Other students will then be released to a shortened period 1 class. 10.00 Period 2 The rest of the day will continue as per the normal timetable. Normal school programme will continue for the day. Please keep them busy. Please do NOT allow students out of the class. Keep them in your room. Please make a good job of cleanup. There may need to be some internal cover to release staff with responsibilities for prizegiving. The hall will be cleared and set up for the evenings prize giving. It may be that some students will be practising their music items for either Monday night or Tuesday morning. Normal duty rosters will apply. The final newsletter for the year will be distributed to students. This contains important information about changes in times for Tuesday. Monday night Senior prizegiving is a formal occasion. Staff dress ** formally ** as in jackets and ties and academic dress is encouraged. Staff assemble in the library at 7:00pm ready to enter the hall. The PPTA has specifically exempted prizegivings from their boycott. A small group of staff are not on the stage as they have duties around organization and security. This team has been set in advance the security team being organized by Clarrie. Expect the prizegiving to be long 2-3 hours. This is the senior students and the publics evening. ** __ Tuesday 7th December __ ** Friday morning Staff briefing will be at 8:30. House Group at 8:50 will be much longer giving an opportunity to stack furniture and tidy up the classroom. At 9:10 there will be a short interval. All students are to be back in house group rooms by 9.30 where they will leave bags and jackets. Prizewinners will be released to the hall at 9.35 and then the rest of the students at 9.45. Lock doors. Students who are in incorrect uniform will not be attending prizegiving. Please escort these students to J6 where a staff member will be detailed to Supervise them. At this point Staff who have no part of the supervision team will be expected to assemble in the staffroom. Although not as formal as the senior prize-giving this is still the show piece for the junior school. –No shorts or sandals. Collars and ties a minimum At the end of the prize giving Group teachers need to move quickly to their rooms to allow students to collect their gear and to hand out reports. Most students will now leave with either parents or by parental permission. Any who remain are now released to lunch. Please follow students out the door to avoid any silliness. Duty teams will operate as per usual. It is anticipated that few students will remain. At the end of lunch all students will meet in front of the Gymnasium where they will either be looked after or activities organized until 3:15. Those staff wishing to attend the funeral for Beverley Bird at 1.00pm need to ensure that Maxeen has their names on Monday. All other staff are expected on site until 3.15 and to take responsibility for students remaining. Please – this is NOT party time. Note: because of the funeral, the planned Hui Whakarewa for Te Kotahitanga will not begin until Wednesday morning. ** __ Wednesday 8th December __ ** Cohort 2 assemble on the road outside Roma Marae from 8.30 for the powhiri [approx 8.45am] Cohort 1 are expected to attend school as usual. Staff briefing at 8.30am. Ellender Wilson will be Acting Deputy Principal for Wednesday and Thursday, and in the Principal’s absence, she will be Acting Principal. There may be students attending the school, and staff may be assigned to look after them and do duty. It is expected that Cohort 1 staff will be on site. Some departments have arranged Professional Development – otherwise staff are free to do personal cleanup, filing, preparation. ** __ Thursday 9th December __ ** Cohort 2 – following Hui Whakarewa programme Cohort 1 – as per Wednesday ** __ Friday 10th December __ ** Because of the delayed start to the hui, it will be continuing and the planned departmental meetings will have to be postponed until the start of next term. Cohort 1 will be expected at school at 8.30am, and professionally engaged. It is expected that the hui will be completed by 1.00pm, and that staff will be back at school by 1.30pm. Traditionally staff have had a shared meal on the last day and someone may wish to co-ordinate this for 1.30 – 2.00pm start. After this there will be farewell speeches. Please hold the partying until after 1.30pm. 2011, ** OFFICIAL ** start date is Tuesday 1st February. Staff briefing at 8.30am.

= Enter Yes or No to attend prize giving. If No then specify which prize giving ie Senior, Junior or both. Remember you had to confirm this with WT. =
 * ** TEACHING STAFF ** ||  ** Yes/ No **  ||
 * ADAMS, Maxeen || Yes(unfortunately) ||
 * BELLINGHAM, Carol || Yes ||
 * BERGHAN, Lance || Yes ||
 * BLUD, Panya || Yes ||
 * BROEKHALS, Ingrid || Yes notified by note. ||
 * BRYAN, Michael || Yes ||
 * CHERRINGTON, Daniel || yes ||
 * CHUCK, Lisa || Yes ||
 * CLUTTERBUCK, Sylvia ||  ||
 * COOGAN, Margaret ||  ||
 * COOGAN, Patrick ||  ||
 * COOKE, Tracey || Yes notified by note. ||
 * COTCHING, John || Yes except for Junior. Will be with SL and HK. ||
 * DAUN, Allan || Yes ||
 * DAVIDSON, Amber || Yes - i'll even brush my hair! ||
 * DESMOND, Pip || No notified by note. ||
 * DOWNER, Patrick ||  ||
 * DRIVER Jackie ||  ||
 * EWEN, BJ ||  ||
 * HARRISON, Wayne || Yes ||
 * HEDGES, Chris || Yes ||
 * HEDGES, Karen || Yes ||
 * HENARE, Mihi ||  ||
 * HENDERSON, Christine || Yes ||
 * HUNT, Richard ||  ||
 * JENNINGS, Irene ||  ||
 * KAPA, Harry || Sure thing Rarawa boy, but not Junior prizegiving. ||
 * KARENA, Elise || Yes notified by note. ||
 * KING, Dave || Yes notified by note. ||
 * KINGI, Ally || Ae, ka haere mai maaua ko Mihi H ||
 * LANG, Stephanie || Yes ||
 * LOCKIE, Sally || No for Junior will be with HK, JG on TK work.notified by note. ||
 * McCLOY, Aaron || Yes ||
 * McCLOY, Susan ||  ||
 * MacDONALD, Colin || Yes ||
 * MATTHEWS, Erin || Yes ||
 * MOLLER, Joy || Yes - I think so. As a p/timer do I count? I wouldn't be upset if I didn't. ||
 * MIDDLETON, Kirsten-Inga || Yes ||
 * O’MAHONY, Grainne ||  ||
 * PAITAI, John || Yes - I will even have a mouth gargle! ||
 * PAITAI, Mareea || Yes ||
 * PAUL, Vicki || Yo bro! ||
 * RILEY, Jan || Yes! ||
 * SEON, Dierdre ||  ||
 * SHACKLETON, Russell || Yes ||
 * SHORTLAND, Gary ||  ||
 * SKRINE, Peter || Yes ||
 * SMALL, Edwin ||  ||
 * STEVENSON, Martin || yes ||
 * STEVENSON, Wihi || yes but do I have to. Yep bro you are one of the main presenters ||
 * STEPHENSON, Christopher || Yes ||
 * SUBRITZKY Raymond || Yes in my policeman uniform or is it batman??? - one of them anyway. ||
 * SUBRITZKY, Selwyn || Yes ||
 * TAILBY, William ||  ||
 * TAMIHERE, Steve || Yes ||
 * THOMAS, Maria || Yes ||
 * TINI, Joe || **// I sent u a boomerang and it didnt come back, Im in OZ back Tuesday for Jnr PGiving. //** ||
 * TUCKER, Nicola ||  ||
 * WALKER, Hal || yes ||
 * WARD, Mike ||  ||
 * WATSON, Bevan || yes ||
 * WATT, Gay ||  ||
 * WHITEHORN, Leslie || yes ||
 * WILSON, Ellender ||  ||
 * WITHIEL, Michael ||  ||
 * YATES, Clarence || Yes ||
 * YATES, Clarence || Yes ||

Have I missed anyone? This better be the bloody right thing to do Rarawa boy. Yes I'll be at Senior prize giving, but not at Junior prizegiving. I believe Sally, John cotchings and myself will be setting up at Roma Marae for TK later that afternoon. As for EOTC I will be getting the TK hui whakarewa organisation together. However, on Monday arvo I will be DJing for the (Year 10) cardboard cut out crew in the hall. This will also happen again on Friday arvo. I am offering my services as an ex-doorman at the Star Hotel in Otahuhu, to do security at Senior prize giving if required. Cheers Harry